11 Effective And Polite Reminder Email Examples (2024)

Sending reminder emails doesn’t have to be a chore. It also doesn’t have to sound samey and impolite. That’s why this article wants to present some of the best alternatives to writing reminder emails that allow you to keep them effective and polite.

How Can I Make An Effective And Polite Email Reminder?

It would help you see how to start a reminder email to make sure they are effective and polite. We want you to check out the following for exactly this case:

• I wish to let you know
• I would just like to remind you
• I understand that you have a lot of work, but I would just like to remind you
• When you get a chance, please
• When you get a moment, please
• To ensure…, please
• I’m just checking to see if
• I’m writing to confirm
• I’m writing to remind you
• I’m looking forward to hearing your reply to my previous email
• I haven’t heard from you and just wondered if there are any problems

The preferred version is “I wish to let you know.” It’s the simplest way to stay effective and polite, and it’s a great way to start a reminder email without sounding like you’re pestering someone. You should stick to it in most professional cases.

I Wish To Let You Know

“I wish to let you know” works well in many cases. We can use “wish” to make the phrase slightly more light-hearted and polite. This is great when we don’t want to overwhelm people with the reminder (even if we’ve made it clear they have a task to do before).

Here are some great examples to help you with it:

• Hello Harry,
• I wish to let you know that the office is looking to hire you a helper for the coming weeks, and we still need your input.
• Kind regards,
• The Boss

• Hi Martin,
• I wish to let you know that we still have not heard from you about your attendance at the meeting on Friday.
• Kindly inform me with whether you’ll be there,
• Miss Grill

I Would Just Like To Remind You

“I would just like to remind you” works in many cases. It’s polite because we use “I would just like,” which shows that we hope they do not take offense by the reminder. Usually, it’s much softer than other reminder emails (which can sound like orders more than anything else).

You could use this phrase as follows:

• Dear Mr. Savage,
• I would just like to remind you that I am in charge of all future interviews at this firm.
• Thank you,
• Mrs. Brent

• Dear Milo,
• I would just like to remind you that you do not have the right to speak to me in that way.
• Please refrain from doing that again,
• Mr. Small

I Understand That You Have A Lot Of Work, But I Would Just Like To Remind You

This phrase works well when we want to show that we’re empathetic. Even though we understand people are busy, we still have something important that we have to remind them of. It helps to use phrases like this to stay on a good level with your employees.

We could use this phrase as follows:

• Hi Mister Po,
• I understand that you have a lot of work, but I would just like to remind you that your presence is required in A-block immediately.
• Thank you for understanding,
• Steven

• Hi guys,
• I understand that you have a lot of work to do, but I would just like to remind you that I am leaving the office for a few hours and need cover.
• I hope you can reply to me soon,
• Mrs. Walker

When You Get A Chance, Please

“When you get a chance, please” works well when we want to encourage someone to do something. Giving them a “chance” makes them feel like it’s still up to them when they do the task. However, it is usually our final reminder to get them to do it.

Here’s how we can use this phrase in email formats:

• To all,
• When you get a chance, please check your schedules to see whether you’re free next Monday at two.
• Thank you,
• Mr. Paulson

• To Farah,
• When you get a chance, please ensure you visit head office about this issue. I don’t want to remind you again.
• Kind regards,
• Mrs. Guilty

When You Get A Moment, Please

This phrase is the same as the one above. However, we can replace “chance” with “moment” for the same impact. “Moment” is slightly more professional, which shows that we might be a little more concerned with their lack of response.

We could use this phrase in the following situations:

• Dear Harry,
• When you get a moment, please make sure that the machines are all switched off to save energy.
• Thank you for helping,
• Mario

• Dear Juliet,
• When you get a moment, please come to my office to let me know of any updates that might be relevant.
• Kind regards,
• Margaret Wood

To Ensure…, Please…

“To ensure…, please” is a two-part phrase we can use to remind someone. We first “ensure” that something is going to take place. To do this, we give people their orders or reminder after we use “please.”

You could use this phrase in the following ways:

• Dear Harry,
• To ensure that this does not happen again, please refrain from meeting with any of the previous managers of this firm.
• Thank you for understanding,
• Sir Walters

• Dear all,
• To ensure that there will be no overlap with this message, please delete all previous correspondence from this address.
• Thank you,
• Mr. Hill

I’m Just Checking To See If

“I’m just checking to see if” works when we want to make sure someone hasn’t forgotten some crucial information. “Just” helps to keep things light, but we can also remove it in more professional circ*mstances (or when you want to be more strict).

These examples will help you to understand more about it:

• Dear Susan,
• I’m just checking to see if you made it to the warehouse okay and found the products I asked of you.
• Kind regards,
• Mrs. Danforth

• To everyone,
• I’m just checking to see if you received my email about the team-building meeting happening next week.
• Kindly reply with your answer,
• Mr. How

I’m Writing To Confirm

“I’m writing to confirm” works when we’ve made previous plans with someone. The “confirmation” acts as a way to find out whether they’re available to do whatever it is we’re asking of them.

We could see this phrase works as follows in an email format:

• Hi Mike,
• I’m writing to confirm that you received my previous email. You need to action it immediately if so.
• Thank you,
• Tara Williams

• Hello David Walker,
• I’m just writing to confirm that you found your way alright. I did request an update from you when you arrived, but it’s okay if you’ve been busy.
• Thank you,
• Mr. Hill

I’m Writing To Remind You

“I’m writing to remind you” works when we want to keep the message simple. It helps to jog their memory, and hopefully they’ll remember that they were supposed to do something for us.

This phrase can work in the following ways:

• Dear Mr. Tom,
• I’m writing to remind you that you need to pay your rent by the end of this week or we will be having some problems.
• Thank you for your time,
• Jessica L. Murray

• Dear Stu,
• I’m writing to remind you that I need you to come to my office by the end of your shift today.
• I look forward to your swift response,
• Mrs. Tulip

I’m Looking Forward To Hearing Your Reply To My Previous Email

We can use this phrase when we want someone to understand that we’re waiting for their reply. However, it helps us to use this if we want to sound light-hearted and friendly without being overly pushy at the time.

You might benefit from seeing the following examples in action:

• Dear Charlie,
• I’m looking forward to hearing your reply to my previous email, which I notice I haven’t received yet.
• Kind regards,
• Sandra Perkins

• Dear Mr. Blake,
• I’m looking forward to hearing your reply to my previous email. I eagerly await your reply!
• Thank you,
• Tom Walker

I Haven’t Heard From You And Just Wondered If There Are Any Problems

This is another good way to start a formal email. We can use this when we haven’t heard from someone when we expected a reply from. To encourage them to send that reply to us, we can use this phrase. Sometimes, it might have slipped their mind.

Here are some helpful examples to make more sense of it:

• Dear Mr. Friedman,
• I haven’t heard from you in a while and just wondered if there are any problems with the previous email.
• I look forward to hearing from you,
• Mr. Smith

• Dear Sarah,
• I haven’t heard from you and just wondered if there were any problems that you would like to discuss about the previous email.
• Thank you for your time,
• George

You may also like:

• 11 Polite Ways Of Saying “Please Be Reminded”
• “Reminder Of” or “Reminder On”? Easy Preposition Guide
• 6 Steps To Politely Remind Someone To Reply To Your Email
• 9 Best Ways to Politely Ask for An Update on Email